Congratulations on a new and exciting event for your organization!
I know that there are a plethora of options when it comes to photography and/or video, and it truly means so much that you are trusting me with your images. I can assure you that your images, will be moments and memories you'll cherish throughout the years!
This proposal is meant to serve as a snapshot of your day and our plans for coverage.
You'll be able to find all your information regarding your event breakdown, who will be covering what and where, which payment option and plan you'd like to accept etc.
At the end of this prompt there will be a form that you can use to help inform me of itinerary details, as well as ask me any further questions that you may have.
I truly am thankful and so excited to capture your event, and Maria, it'll be so great to see you again!
This current version of the proposal is only visible to those of us that called for our initial consultation: The Hall Family Foundation and Jon. After there is an agreed upon proposal, I will be updating this brief and sharing it with all parties involved. This will then be our main resource for us to reference throughout the day.
Whether I am leading your photography, or leading your videography, I will be present in all areas of creative management as well as present on highlight and important moments throughout the day. My main focuses are going to be capturing with a wider lens, aiming to create images that encompass the entire moment. These will pair well with the intimate crops and images as well.
General Event Itinerary
This itinerary will be altered as we discuss more information about your event coverage needs.
Date: May 18th, 2023
Location: Hallmark Corporate - HFF Library
Location Address: 2501 Mcgee st, Kansas City, MO 64108
Jon's Contact: (913)-745-9098
(All times are estimations made during our first consultation and are up for discussion. clarification, and changes as the weeks go on)
9:30 am - Jon arrival and set up for welcome images/frame hand off
9:45 am - Event start - Entry and welcome set up
10:00 am - Speeches and presentation of frames
10:30 am - Break for mingle
11:00 am - Event End
11:15/11:30 am - Jon Departs
Your Custom Event Package Breakdown
Presentation of Frames
20 organizations will be presented with framed poems
HFF Staff breakdowns
Action shots and candids as HFF team intermingles with the various organizations
Custom Grand Total: $300
As noted in the email, you will receive a USB of your gallery shortly after images are edited. I'll also have an online gallery for you to access as a back up or if you'd like an easier way to share with your guests.
Pay in Full
This is a more rare option that we see, but it has happened! Paying in full upfront secures our team in getting all the gear and materials necessary to prepare for your event day.
The 50-50 Split is a 50% non refundable deposit upon invoice receipt and the remaining 50% the day of the event.
50% in May = $150
50% on May 22nd = $150
The Content Ratio
100% - Photo
The majority of your deliverables will be Photography based.
0% - Video
There may be moments that I see to record but it will not be my main focus nor a required deliverable.
Contact & Proposal Form
Now that you have had some time to review your proposal, use this form to communicate any and all questions, comments, or concerns that you may have! This is a safe space to express yourself and really make sure that you are getting the coverage you desire for your event day.